Privacy Policy

Last updated: May 25, 2026. This Privacy Policy explains what information is collected through the ARS Contractor Portal and how it is used, stored, and accessed.

1. Information We Collect

We may collect and store information needed to operate the contractor portal, including:

• Account details such as name, email address, phone number, role, and login credentials.
• Job information such as store number, store name, address, target date, scope of work, job status, assigned users, and completion information.
• Uploaded files connected to jobs or facility paperwork.
• Inventory information such as categories, items, worker inventory amounts, low-stock alert levels, and alert email addresses.
• Usage and system information such as session data, timestamps, upload history, and basic activity needed to run the portal.

2. How We Use Information

We use portal information to:

• Create and manage user accounts.
• Assign jobs to contractors and workers.
• Track job progress, target dates, uploads, and completion status.
• Provide shared facility paperwork and job-related files.
• Manage inventory records and low-stock alerts.
• Protect the portal, troubleshoot errors, and maintain records needed for business operations.

3. Who Can Access Information

Portal access is role-based. Admin users may access account lists, job records, uploads, inventory records, assignments, and facility paperwork. Worker users can access jobs and files assigned or made available to them. Portal information should only be accessed for legitimate business purposes.

4. Storage and Security

Portal data may be stored in server-side files, uploaded file folders, session storage, and application data files. Access should be limited to authorized users only. Users are responsible for keeping their login information confidential and logging out when using shared devices.

For production use, passwords should be protected using proper password hashing and secure hosting practices. Administrative access should be limited to users who need it.

5. File Uploads

Users should only upload files related to authorized job, facility, or inventory work. Do not upload unrelated personal information, confidential third-party documents, illegal content, or files that you do not have permission to share.

6. Sharing Information

We do not sell portal user information. Information may be shared internally with authorized managers, admins, contractors, workers, or business representatives who need access to perform job-related duties. Information may also be disclosed if required by law, legal process, insurance, billing, compliance, or business protection needs.

7. Data Retention

Portal information may be kept for as long as needed for business records, job history, billing support, insurance, dispute resolution, legal compliance, and operational needs. Admins may delete certain records when they are no longer needed.

8. User Responsibilities

Users must keep passwords private, use the portal only for authorized work, avoid sharing account access, and report suspected unauthorized access or incorrect information as soon as possible.

9. Updates to This Policy

This policy may be updated as the portal changes. Continued use of the portal after updates means the user accepts the revised policy.

10. Contact

Questions about this Privacy Policy should be directed to the portal administrator or ARS management.